Data Privacy Policy

Welcome to Transform Northwest Network’s Privacy Notice.

Transform Northwest Network respects your privacy as a unique individual and is committed to protecting your personal data. This notice informs how we look after your data, tells you about your rights and explains how the law protects you.

Transform Northwest Network is also known as Transform North West (TNW); Transform; Transform Widnes; Transform Warrington; Transform St Helens. This privacy notice applies to all these contexts and uses the acronym TNW to apply to each and all.

Your personal data – what is it?

Personal data relates to a living individual who can be identified from that data.  Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the Data Protection Act 2018 including the General Data Protection Regulation (the “GDPR”).

Who are we?

TNW is the data controller (contact details below).  This means it decides how your personal data is processed and for what purposes.

 How do we process your personal data?

TNW complies with its obligations under the “GDPR” by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.

We use your personal data for the following purposes: –

  • To enable us to provide a voluntary service for the benefit of the public in a accordance with our Charitable Objects as set out in our Memorandum and Articles of Association;
  • To administer our membership records;
  • To fundraise and promote the interests of TNW;
  • To recruit, support, remunerate and/or otherwise manage our employees and volunteers;
  • To maintain our own accounts and records (including the processing of gift aid applications);
  • To inform you of TNW news, events, activities, and services;
  • To share your contact details with the Diocese of Liverpool office only when these are directly relevant to the role you are undertaking in the church;
  • To report on project progress as required by our Project Funders and any subsequent Grant Givers.

 

What is the legal basis for processing your personal data?

  • Your explicit consent as the data subject so that we can keep you informed about news, events, activities and services and process your gift aid donations and keep you informed about diocesan events.
  • Processing that is necessary for carrying out our obligations under employment, social security or social protection law, or under any collective agreement;
  • Processing that is necessary for the performance of a contract to which TNW is a party – including the fulfilment of Grant Making conditions and reports;
  • Processing that is carried out by us as a not-for-profit body with a political, philosophical, religious or trade union aim provided: –
    • the processing relates only to members or former members (or those who have regular contact with it in connection with those purposes); and
    • there is no disclosure to a third party without consent.

Sharing your personal data

Your personal data will be treated as strictly confidential and will only be shared with other members of TNW in order to carry out a service to other TNW members or for purposes connected with TNW. We will only share your data with third parties outside of TNW with your consent.

TNW operates in close collaboration with Parish Partners across the 3 Deaneries of Widnes, Warrington, and St Helens, working initially with 3 Town Centre Parish Hosts. Personal data may be shared on occasions between these parties only where consent has been given, either via TNW to share with Parish Partners or via Parish Partners to share with TNW.

 How long do we keep your personal data?

We keep data in accordance with the guidance set out in the guide “Keep or Bin: Care of Your Parish Records” which is available from the Church of England website [see footnote for link].

Specifically, we retain gift aid declarations and associated paperwork for up to 6 years after the calendar year to which they relate; and TNW registers (baptisms, marriages, funerals) permanently.

Use of Information collected automatically through our websites

Cookies
Cookies are files with a small amount of data, which may include an anonymous unique identifier. Cookies are sent to your browser from a web site and stored on your computer’s hard drive.

We only use cookies for user authentication, and we keep an audit trail of pages you visit and actions you perform.

However, if you do not accept cookies, you may not be able to use some portions of our website.

Log Data/Analytics
Like many site operators, we collect information that your browser sends whenever you visit our site (“Log Data”).

This Log Data may include information such as your computer’s IP address, browser type, browser version, the pages of our website that you visit, the time and date of your visit, the time spent on those pages and other statistics.

We do not use this data to try to identify specific people, and we do not collect data that would allow us to do this.

The purpose of collecting this data is to improve our website and make it easier to access the most popular pages

Online Security
The security of your personal information is important to us, but we acknowledge that no method of transmission over the Internet, or method of electronic storage, is 100% secure. While we strive to use commercially acceptable means to protect your personal information, we cannot guarantee its absolute security.

Links to Other Websites
For your convenience, we may provide links to other websites and web pages that we do not control. We cannot be responsible for the privacy practices of any websites or pages not under our control and we do not endorse any of these websites or pages, the services or products described or offered on such sites or pages, or any of the content contained on those sites or pages.

Security 

We restrict access to your data to our employees and administrative volunteers who have a specific need to use your data to perform their work. Your data (and our website) is stored in a database hosted by Heart Internet, whose privacy policy can be found here. Where your data is stored internally, we maintain physical and electronic security and procedures to ensure that your data is not freely available.

Your rights and your personal data

Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data: –

  • The right to request a copy of your personal data which TNW holds about you;
  • The right to request that TNW corrects any personal data if it is found to be inaccurate or out of date;
  • The right to request your personal data is erased where it is no longer necessary for TNW to retain such data;
  • The right to withdraw your consent to the processing at any time – you can email this request to GDPR@transformnorthwest.org.uk
  • The right to request that the data controller provide the data subject with his/her personal data and where possible, to have that data transmitted directly to another data controller (known as the right to data portability), where applicable. [Only applies where the processing is based on consent or is necessary for the performance of a contract with the data subject and in either case the data controller processes the data by automated means].
  • The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request that a restriction is placed on further processing;
  • The right to object to the processing of personal data, where applicable. [Only applies where processing is based on legitimate interests or the performance of a task in the public interest/exercise of official authority; or on direct marketing; or on processing for the purposes of scientific/historical research and statistics]
  • The right to lodge a complaint with the Information Commissioners Office.

Further processing

If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use and setting out the relevant purposes and processing conditions prior to commencing the processing. Where and whenever necessary, we will seek your prior consent to the new processing.

Contact Details

To exercise all relevant rights, queries or complaints please contact GDPR@transformnorthwest.org.uk or the:

Finance & Operations Director at Transform Northwest Network (TNW) Office, St James’ House, 20 St James Road, Liverpool, L17BY.

You can contact the Information Commissioners Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.

Details about retention periods can currently be found in the Record Management Guides located on the Church of England website at: – https://www.churchofengland.org/more/libraries-and-archives/records-management-guides